Privacy Policy (UK GDPR & Data Protection Act 2018)

Last updated: 03.10.2025

At Grand West Pre-Prep (“we”, “us”, “our”) we take privacy seriously. This policy explains what personal data we collect, why we collect it and how we protect it.

1. Who we are

Grand West Pre-Prep is an independent educational institution located at Lancaster Road, United Kingdom. We are the data controller for the personal information we process.

2. Data we collect

We may collect and process the following information:

Parent and pupil details (name, contact details, date of birth, emergency contacts).
Admissions and academic records.
Financial and payment details (if you pay fees online).
Website usage data (via cookies & analytics tools).
Communications (emails, enquiry forms, event sign-ups).

3. How we use your data

We use your information to:

Provide education and pastoral care.
Manage admissions, payments and communication.
Meet safeguarding, health and safety, and legal obligations.
Improve our website and services.

4. Lawful basis

Processing is based on:

Contract — to deliver education or services requested.
Legal obligation — safeguarding and regulatory compliance.
Legitimate interest — keeping parents informed, improving the website.
Consent — for optional marketing communications.

5. Sharing your data

We may share data with:

Service providers acting on our behalf (e.g. payment processors, IT support).
Regulatory and safeguarding bodies where required by law.
Analytics and marketing tools (Google Analytics, Meta Pixel, Typeform, Wix).
We never sell personal data.

6. International transfers

Some providers (e.g., Google, Meta) may transfer data outside the UK. We rely on adequacy decisions and Standard Contractual Clauses to protect it.

7. Retention

We keep data only as long as necessary for the purposes above or as required by law.

8. Your rights

You can request:

Access, correction or deletion of your data.
Restriction or objection to certain processing.
Data portability.
To exercise these rights, contact [email/contact].
You have the right to complain to the ICO (www.ico.org.uk) if you are unhappy with how we handle your data.

9. Contact

Miss Amy

amy@rocketproductions.com